Events Coordinator
Job Description
Events coordinators plan and organise special events, such as sporting events, receptions, product launches, banquets, meetings, conferences and conventions.
Duties and Tasks
Events coordinators may perform the following tasks:
- talk with clients about events and offer suggestions to ensure their requests can be met
- negotiate within a budget the type and costs of services to be provided
- organise the venue and ensure that it is appropriately set up, with regard to seating and decor
- consult with management to ensure adequate staff members are rostered for duty and with catering staff to plan the menu
- consult with service providers such as entertainers and transport companies
- coordinate staff to make sure that the program of events occurs on time, for example, speeches and the serving of food and refreshments
- oversee work by contractors and report on variations to work orders
- find solutions to any problems that arise concerning services or programs provided
- advise senior management on matters requiring their attention and implement their decisions
- follow up with the client to arrange payment and, after the event, to evaluate the service provided
- collect and analyse data on projects undertaken, and report on project outcomes
Personal Requirements
- enjoy working with people
- good organisational skills
- attention to detail
- good interpersonal and supervisory skills
- good communication skills
- good grooming and presentation
- comfortable working with computers
- able to negotiate, organise, delegate and work under pressure
- good time management skills